Employee Onboarding Gift Boxes: What to Put Inside and Which Box to Use
For most employee onboarding gift boxes, the Large Magnetic Carry Box is the right size. At 15.4 × 11.4 × 4.6 in outside, it holds a notebook, a pen, a tumbler and a folded T-shirt. The minimum is 20 boxes per size and colour, and the boxes ship flat, so you can keep a stack on a shelf and pack one for each new hire.
What should go in an employee welcome kit?
Four to six things a new hire will actually use in the first week. More than that and the box gets heavy and the kit starts to feel like a pile of swag.
- A notebook and pen
- A water bottle, tumbler or mug
- A company T-shirt, hoodie or socks
- Snacks or coffee
- Stickers, a lanyard or a desk item
- A welcome card from the team
Don't skip the welcome card. It's the most personal thing in the box.
Which onboarding gift box size fits which kit?
Pick by the bulkiest item. A hoodie needs more depth than people expect.
| Kit | Box | Outside size |
|---|---|---|
| Notebook, pen, card and snacks | Large Magnetic Folding Gift Box | 13.8 × 9.1 × 3.9 in |
| Adds a tumbler or folded T-shirt | Large Magnetic Carry Box | 15.4 × 11.4 × 4.6 in |
| Adds a hoodie and several items | Folding Tote Box | 15 × 11 × 5.3 in |
| Large kits or remote-worker bundles | Extra Large Magnetic Folding Gift Box | 17.7 × 13.8 × 5.9 in |
These are outside measurements. Lay the full kit out on a desk, measure it as a group, and leave room for filler on top.
How do we brand the box?
- Choose the box colour closest to your brand. The handled boxes come in black, blue, pink and white.
- Print your logo on the lid in gold, silver, white or black foil, or in full-colour UV.
- Approve the digital proof. Logo boxes dispatch 2–5 business days after approval.
White foil on a black or blue box is hard to get wrong.
How do we keep welcome kits in stock?
Every folding gift box ships flat and snaps into shape with a magnetic lid. Most HR teams order a quarter's worth at once and set boxes up as people join. Remember the minimum applies to each size and colour, so two colours means at least 40 boxes.
How long does delivery to the U.S. take?
Boxes ship from China. After dispatch, Expedited Sea Freight takes 20–30 business days and Sea Freight takes 30–40 business days. Online orders ship DDP, so duties are included at checkout.
We ship empty boxes to one address per order. Your team packs the kits.
Packing day checklist
- Set up only the boxes you need that week. Flat boxes store better than built ones.
- Line the base with shredded paper filler.
- Put the heaviest item in first, then soft items, then the welcome card on top.
- Close the magnetic lid and add a name tag or sticker.
What about remote hires?
Pack the kits at the office. Then post each gift box inside a plain shipping carton so it arrives clean. Add filler so nothing shifts in transit.
Selling your own products? See our custom logo boxes for small businesses.
Employee onboarding gift box FAQ
How many onboarding boxes should we order?
Enough for the hires you expect over the next three to six months. The minimum is 20 boxes per size and colour.
Can we see a box before ordering in bulk?
Yes. Order a packaging sample to check the size and colour in person.
Which box colour should we choose?
The one closest to your brand colour, with the logo in a contrasting foil. White foil on black or blue reads well.
Will the boxes take up a lot of storage?
No. They ship flat, so a quarter's worth fits on one shelf.
Next step
Most teams start with the Large Magnetic Carry Box. If you're unsure about size or colour, order a sample first, then order 20 or more per size and colour.
Related reading: corporate gift boxes in bulk and client appreciation gift boxes. Or see all corporate gift boxes.
